CARLOS PALANCA FOUNDATION, INC.
6th Floor, One World Square Building, #10 Upper McKinley Road,
McKinley Town Center, Fort Bonifacio, 1634 Taguig City
E-mail: palancaawards@yahoo.com

CARLOS PALANCA MEMORIAL AWARDS FOR LITERATURE

RULES OF THE CONTEST – 2008

1. The contest is open until 30 April 2008 to all Filipino citizens, or former Filipino citizens, of all ages except current officers and employees of the Carlos Palanca Foundation, Inc. (the Sponsor).

2. a. There are three (3) divisions in the awards:
* English * Filipino * Regional Languages (Hiligaynon, Iluko, Cebuano)

b. A translation of an entry submitted in one (1) division shall not be eligible in any other division.
c. The contest has eight (8) regular categories; namely:

c. 1. Short Story c. 4. Poetry c.7. Screenplay
c. 2. Short Story for Children c. 5. One-act Play c.8. Novel
c. 3. Essay c. 6. Full-length Play

d. The KABATAAN ESSAY is a special category open to persons below 18 years of age.
e. The SCREENPLAY category is open only in the FILIPINO DIVISION.
f. The Regional Languages Division is open only in the SHORT STORY category.
g. Other than the limitations specified in items 2.e. and 2.f. above, the other categories are open in both the English and Filipino divisions.

3. Authors may submit only one (1) entry per category.

4. A work which has been awarded a prize in another contest before 12:00 m.n. of 30 April 2008 is not qualified for the awards.

5. Published/produced works which were first published or first produced between 1 May 2007 and 30 April 2008 and/or unpublished/unproduced works, may be entered in the contest, except in the SCREENPLAY category where only unproduced works may be entered.

6. In submitting an entry, a contestant represents and warrants that the work is his own and that he has absolute ownership of all intellectual property rights thereto. If the entry is an adaptation of another author’s existing work, the contestant shall submit to the Foundation the written consent of the author of the existing work, allowing the contestant to adapt the work, and to enter the adaptation in the contest (the Consent). The Consent shall include a clear and categorical statement that the Foundation shall be exempt from any and all liability in the event that the adaptation is said to infringe the intellectual property rights of the author of the existing work. The Consent must be notarized and, if executed outside the Philippines, should be authenticated by the Philippine Embassy or consulate. The contestant shall also sign the Consent and attach the same to the Official Entry Form/Authorization Form.

7. Each entry must be typewritten or computerized, double – spaced on 8 ½ X 11 inches bond paper, with approximately one-inch margin on all sides. The page number must be typed consecutively e.g. 1 of 30, 2 of 30 and so on at the center of the bottom margin of each page. If computerized, the font should be Arial, Times New Roman or Book Antiqua and the font size should be 12. The author’s real name, pen name, and address must only appear in the Official Entry Form and the Authorization Form and must not appear on the entry. The following documents must be sealed inside a legal size letter envelope: (a) the duly accomplished Official Entry Form, (b) Authorization Form (The Authorization Form must be notarized for local entries. Entries from abroad need not be notarized but if an entry from abroad wins, then the Authorization Form must be authenticated by the Philippine Embassy or Consulate and submitted to the CPMA Office on or before 1 September of the contest year in order to qualify), (c) Consent, if applicable, (d) an original and three (3) copies of the entry, (e) a soft copy (diskette copy or e-mail) of the entry, and (f) the author’s full résumé. Only the title of the entry, category, and division should be written or typed on the envelope. In case an entry from abroad wins, an authenticated copy of the Authorization Form by the Philippine Embassy or Consulate will be required. ALL REQUIREMENTS MUST BE COMPLETE AT THE TIME OF SUBMISSION.

8. All copies should be legible and neat. Entries must be addressed to the Board of Judges, Carlos Palanca Memorial Awards for Literature, which shall be the sole body to evaluate the literary merits of the works. ENTRIES SHOULD BE SUBMITTED TO THE CARLOS PALANCA FOUNDATION, INC. office at the above address NOT LATER THAN 12:00 m.n. of 30 APRIL 2008. Entries sent by mail or courier should be postmarked not later than 30 April 2008.

9. Entries submitted through the website should be in Rich Text Format (RTF) or in a Word Document File and should be sent as an attachment together with scanned copies of the following: (a) duly accomplished Official Entry Form, (b) notarized Authorization Form, (c) Consent, if applicable, and (d) the author’s full résumé. The time of transmission should be NOT LATER THAN 12:00 m.n. of 30 APRIL 2008. An entry will only be considered submitted if official confirmation is received through the website. An envelope containing the requirements listed in item 7(a) to (f) above should then be sent to the CARLOS PALANCA FOUNDATION, INC. by mail or courier and postmarked not later than 30 April 2008.

10. Submitted copies of winning entries shall remain with, and become the property of, the Carlos Palanca Foundation, Inc. Submitted copies of non-winning entries may be claimed by the authors not later than six (6) months from the date of announcement of winners.

11. In the NOVEL category, the theme is open and free. There is no limit as to the number of pages of the entry but the entry must include a one-page synopsis.

12. In the SCREENPLAY category, the entry must be a script for a full-length film with a running time of approximately two (2) hours. The theme is open and free and the entry must include a one-page synopsis.

13. In the SHORT STORY FOR CHILDREN category, an entry must be not more than ten (10) typewritten pages. It may deal with any subject and must be within the grade-school reading level of children ages 7-12.

14. In the SHORT STORY category, an entry must be at least ten (10) but not more than twenty-five (25) typewritten pages.

15. In the POETRY category, an entry must consist of a collection of at least ten (10) but not more than fifteen (15) poems.

16. In the ESSAY category, an entry should be at least ten (10) but not more than twenty-five (25) typewritten pages. The category is open only to informal (personal) essays.

17. In the ONE-ACT PLAY category, an entry must be of sufficient length to approximate a performance time of forty-five (45) minutes.

18. In the FULL-LENGTH PLAY category, an entry must consist of two (2) or more acts and the entry must include a one-page synopsis.

19. The KABATAAN ESSAY category is open only to informal (personal) essays. The theme for this year is: “A foreign visitor has only one day to spend here in the Philippines. Where should this visitor go that day and why?” for the English division and “May isang dayuhan na isang araw lamang ang ipananatili sa Pilipinas. Saang lugar siya sa araw na iyon dapat pumunta at bakit?” for the Filipino division. An entry must be at least four (4) but not more than five (5) typewritten pages, and must carry an original title.

20. The KABATAAN AWARD OF DISTINCTION is awarded to Palanca awardees who have won four (4) first prizes in the KABATAAN ESSAY. First prize awards in the special youth category shall not be counted for purposes of the Hall of Fame Award.

21. Entries submitted must comply with government policies on printed matters.

22. In order to give public access to the winning works, the author hereby grants, assigns, and transfers unto the Sponsor, the right without necessity of any payment other than the prize which may have been awarded: to publish from time to time any winning entry or selection or portion thereof as it may at its discretion determine; to designate or appoint editors to edit the work or any portion thereof to suit the demands of publication; to furnish a reasonable number of copies of all winning works to the National Library or other libraries; to make the works available for downloading on the Internet or other electronic media; and/or to allow students to make copies for research or in connection with their school requirements. In the One-act Play, Full-length Play, and Screenplay categories, the Sponsor shall also have the right to produce, or authorize the production, staging, telecasting, broadcasting, cinema, or other forms of exhibition, from time to time, of any winning entry or selection or portion thereof as it may in its discretion determine. The Sponsor shall also have the right to appoint or designate editors or directors who may edit the work or any portion thereof to suit the demands of production or exhibition.

To promote Philippine Literature in the modern world of information technology, the Sponsor intends to make the winning entries accessible through the internet or other electronic media, to serve as a literary archive of the contest. The website or other media to be established for this purpose shall be a repository of the award-winning works, recording the history of the development of Philippine literature over the years through the Palanca Awards. In making the works thus available to interested researchers and students of Philippine literature, the Sponsor intends purely to promote literary appreciation for and public awareness of such works, and not to commercially exploit the same. Authors must indicate on the Official Entry Form whether they want their works included on the CPMA website and made available for downloading by the public for free in the event that such works win an award. Should any winning author subsequently instruct the Sponsor in writing to include or remove the work from the Internet archive, such instruction will be honored and the work shall be included or removed from the Internet archive within a reasonable time from Sponsor’s receipt of the author’s written instructions.

23. In connection with the grant, assignment, or transfer to the Sponsor of the right of publication, re-publication, production, reproduction or exhibition as stated in paragraph 22 of these rules, and pursuant to the requirements of R.A. No. 8293, entries must be accompanied by the author’s written consent to abide by the rules of the contest acknowledged before a Notary Public. In case of minors, particularly with respect to the Kabataan Essay category, the written consent of the parents or legal guardians shall also be required. The Authorization Form and Official Entry Form are available at the Carlos Palanca Foundation, Inc. office or through the website.

The exercise of the above rights by the Sponsor shall not be deemed a waiver of any right of action which the Sponsor of this contest may have against the contestant, if it may be discovered later on that said person is not the creator or owner of the copyright to the award-winning work. Moreover, the contestant likewise undertakes to indemnify the Sponsor for any and all damages, fees, costs and expenses that the Sponsor may incur by reason of the infringement by the contestant of the intellectual property rights of another.

24. The prizes, in Philippine Pesos (Php), for each contest category are the following:

Filipino English Hiligaynon Iluko Cebuano
a. Short Story

First prize 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00
Second prize 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00
Third prize 7,000.00 7,000.00 7,000.00 7,000.00 7,000.00

b. Poetry, Essay, One–act Play and Short Story for Children

First prize 12,000.00 12,000.00
Second prize 9,000.00 9,000.00
Third prize 7,000.00 7,000.00

c. Full-length Play

First prize 17,000.00 17,000.00
Second prize 10,000.00 10,000.00
Third prize 7,000.00 7,000.00

d. Screenplay

First prize 27,000.00
Second prize 12,000.00
Third prize 10,000.00

e. Kabataan Essay

First prize 8,000.00 8,000.00
Second prize 5,000.00 5,000.00
Third prize 3,000.00 3,000.00

f. Novel

Grand prize
30,000.00

30,000.00

(The school/s of the student/s winning the first prize in the Kabataan Essay will receive a cash prize of Php 5,000.00)

25. The Board of Judges shall have the discretion not to award any prize if, in its judgment, no meritorious entry has been submitted.

26. The Sponsor has the sole right to designate the persons who shall constitute the Board of Judges in each of the contest categories. The decision of the majority of the Board of Judges in all categories shall be final.

27. The names of the winners and the members of the Board of Judges shall be announced on 1 September 2008.

28. All parties submitting entries are deemed to have accepted the rules of the contest, and agree to abide thereby.

You may download the complete rules and forms, and the map of the new office here. (Thanks to Sir Butch Dalisay! )

Map of the new address/office of the Carlos Palanca Group: